District Administrative Coordinator - The Mountain Sky Conference of The United Methodist Church, Great Falls, Montana

6/20/2018

This position will be in Great Falls, Montana, and supports the Mountain Sky Conference and its districts/sub-districts by providing administrative assistance to the District Ministry Team(s) and coordination of required paperwork and reporting for the assigned District(s).

Mountain Sky Conference of The United Methodist Church
Living in God’s grace and abundance as we lead a reenergized peaceful and compassionate movement to claim the life-changing love of Jesus Christ for ALL people.
 
Job Description
 
 
Job Title:         District Administrative Coordinator
Reports to:       District Superintendent
Department:    District Superintendency
Classification:  [Part-time] Non-exempt
Date:               June 2018
 
Summary/Objective
This position supports the Mountain Sky Conference and its districts/sub-districts by providing administrative assistance to the District Ministry Team(s) and coordination of required paperwork and reporting for the assigned District(s). This is a part-time, non-exempt position that is accountable to the appropriate District Superintendent(s) and District Superintendency Committee(s).
 
 
Essential Duties/Responsibilities

  1. Provide administrative support for designated District Ministry Team(s) (District Superintendent, Congregational Resource Minister, District Lay Leader, et al.).
  2. Manage annual cycles of requesting and collecting required reports and data, including church end-of-year reports and statistics, charge conference paperwork, clergy assessments and appointment advisory forms.
  3. Maintain up-to-date information in the Conference database on clergy, candidates for ministry, lay ministers, churches and lay leadership within the district.
  4. Maintain up-to-date clergy files within the district.
  5. Provide logistical and administrative support for projects such as church conferences, district/sub-district meetings and other district/sub-district activities.
  6. Serve as a resource and provide assistance for clergy, church staff and lay leadership as needed.
  7. Assist in management of district finances and coordination with the Conference office.
  8. Maintain accurate and timely information on the district webpage(s).
 
Additional Duties/Responsibilities
  1. Perform other tasks as may be assigned by the District Superintendent(s), other Cabinet members or the Episcopal Office.
 
Supervisory Duties
None
 
Job Qualifications
  1. Knowledge, Skills, and Abilities:
    1. Highly organized, with the ability to work concurrently on several projects and activities.
    2. Ability to prioritize tasks, establish timelines, and work proactively to meet deadlines.
    3. High proficiency in administrative software, including the Microsoft Office suite and database programs.
    4. Excellent customer service skills.
    5. Excellent verbal and written communication skills, with strong attention to accuracy.
    6. Ability to analyze information and resolve inconsistencies.
    7. Maintain a high degree of confidentiality.
    8. Knowledge of and/or willingness to learn The United Methodist Church organizational structure as it pertains to districts and clergy relationships.
       
  2.  Education or Formal Training:
    1.  Minimum high school diploma with preference to advanced schooling.
       
  3. Experience:
    1. Minimum two years of administrative work experience.
    2. Experience using database software, including data entry and reporting.
 
Working Environment
General business and office environment.
 
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  1. While performing the duties of this job, the employee is regularly required to talk or hear.
  2. This is largely a sedentary role; however, some filing is required; it would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
  3. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
  4. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. 
 
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Please send resumes to Cassy Chamberlin at metro@rmcumc.com.

The Mountain Sky Conference of The United Methodist Church is an Equal Opportunity Employer

Contact: Cassy Chamberlin

Email: metro@rmcumc.com